Powered by RTW Advisors
Your CPA shouldn't feel like a black hole.
RTW Advisors closes your books by the 5th business day of every month, responds within 24 hours, and flags your estimated tax payments before you have to ask. Built for owner-led businesses in healthcare, professional services, and the trades who can't afford radio silence from their numbers. Virtual, nationwide — all 50 states. No discovery call. Public pricing. Start today.
The Client Experience
What it actually feels like to be a client.
Speed
Financials by the 5th. Not the 15th. Not "whenever we get to it."
Books coded daily. Monthly close delivered by the 5th business day after month-end — P&L, Balance Sheet, Cash Flow, AR Aging, and AP Aging, in your portal. If we miss that date for any reason within our control, you don't pay for that month. That guarantee is in your engagement letter.
Visibility
You always know where your books stand — not just when you remember to ask.
Every deliverable is timestamped in your TaxDome portal. Every document upload, report, and communication thread is logged. You can see exactly where your books stand from any device, any time — without emailing us to ask.
Proactivity
We bring you the problem and the answer before you knew to ask.
Every quarterly package includes a specific estimated tax payment amount, due date, and safe harbor calculation — standard, not an add-on. Large transactions are flagged before they land in the books. You don't discover problems at year-end.
Built For Your Industry
Pick the door that fits.
Same firm, same methodology — priced and framed for how your business actually makes money. Choose your industry to see tiers and pricing.
Healthcare
We work with healthcare practices specifically — dermatology, home care, medical weight loss, speech therapy — so we already know the payer-mix questions, the entity structures, and what your peers ask at year-end.
Professional Services
We work with professional services firms — marketing and creative agencies, consultancies, law and architecture practices — so the reporting speaks your language: utilization, project margin, owner compensation, and the cash-flow swings between engagements.
Trades & Contractors
We work with trades and contracting businesses — HVAC, electrical, plumbing, construction, landscaping — so the books reflect job costing, retainage and deposits, vehicle and equipment depreciation, and the seasonal swings that make cash flow unpredictable.
What's Included
Three things, done well — every month.
Books closed monthly. Every month.
Reconciled, categorized, statements delivered by the 5th. No chasing documents. No mid-month "we forgot."
Tax filed accurately. Planned for in advance.
Returns prepared as a separate engagement, with quarterly projections so April never surprises you.
Insight you can actually use.
A standardized analysis methodology applied to your numbers. Quarterly video reports — your books explained, not just emailed.
The Operating System
RTW runs your back office.
You stay in control — without doing the work.
Five services. One firm. Zero back-office chaos.
RTW Service Team
Full activity — we do the heavy lifting.
Your Required Action
Minimal. Almost empty by design.
You Can Always
Access, questions, control — anytime.
Bookkeeping
RTW Service Team
- Codes every transaction nightly
- Reviews bank feeds daily
- Closes books by the 5th of every month
- Reconciles all accounts
- Maintains chart of accounts
Your Required Action
- ✓ Approve flagged items only
That's it.
You Can Always
- Ask why something was coded a certain way
- Request a recoding
- Flag an unrecognized charge
- Request a transaction report
CFO Advisory
RTW Service Team
- Monthly Intelligence Brief
- Working Capital Forecast
- Distribution capacity analysis
- 90-day cash flow projections
- Break-even modeling for new hires, locations, and equipment
- Quarterly board seat — your financial voice in the room (Q2 + Q4)
Your Required Action
- ✓ Read the brief (one page)
- ✓ Decide: distribute or reserve
That's it.
You Can Always
- Ask "what if" questions
- Request a deeper scenario analysis
- Challenge an assumption
- Ask "can I afford to hire?"
Tax Advisory
RTW Service Team
- Calculates quarterly tax estimates
- Surfaces deductions in real time as books are coded
- Monitors payroll tax compliance
- Year-end tax projection
- Entity structure guidance
Your Required Action
- ✓ Review quarterly estimate summary
- ✓ E-sign estimates
That's it.
You Can Always
- Ask about a specific deduction
- Flag a life or business change that affects taxes
- Request a tax scenario analysis
- Ask "what's my exposure this year?"
Tax Preparation
RTW Service Team
- Prepares the full tax return
- Generates CPA-reviewed workpapers
- Produces branded PDF return summary
- Records 10-minute video walkthrough
- Manages TaxDome pipeline from draft to filed
Your Required Action
- ✓ Watch the 10-minute walkthrough video
- ✓ E-sign
That's it.
You Can Always
- Ask about any line item
- Request clarification before signing
- Flag a document you think is missing
- Ask for an amended return if needed
Communication
RTW Service Team
- Monthly Intelligence Brief — by the 5th of each month
- Quarterly Estimate Summary — 2 weeks before due date
- Annual Return Walkthrough — before you sign anything
- Transaction Flags — as they occur
- On-Demand Q&A — response within 24 business hours
Your Required Action
- ✓ Review monthly briefs
- ✓ E-sign when prompted
No appointments. No phone tag.
You Can Always
- Ask any financial question, any time
- Request an adjustment or flag a concern
- Reach us via email or TaxDome — your choice
- Expect a response within your tier window
"You're always in the loop. You're never in the weeds." — The RTW Standard
How It Works
Built to scale without filling our calendar.
The unlock that makes the price possible is structure: standardized analysis, async-first delivery, video reports instead of live calls. Same expertise, different shape.
Sign up online
Pick your tier and complete onboarding through our portal — it creates your account and gets you set up. ~30 minutes. No discovery call required.
Books closed monthly
We reconcile, categorize, and deliver financial statements through the Client Center by the 5th of every month.
Quarterly video insight
Every 90 days you get a 5–8 minute video walking through your numbers, what they mean, and what to act on. Watch on your time.
Tax prep when you need it
Federal + state returns prepared as a separate engagement, with a flat 15% subscriber discount. Estimated payments coordinated.
Honest Comparison
How RTW.ai compares.
vs DIY (or your spouse helping)
You actually get expert support. Books that hold up to a tax audit, and a CPA in the workflow.
vs a cheap bookkeeper
You get tax planning and industry-specific advisory layered on top — not just transactions categorized.
vs a generalist CPA firm
We build around your industry — healthcare, professional services, or the trades — so the reporting reflects how you actually make money.
vs RTW Elite (rtwadvisors.com)
Different delivery model — designed for practices that don't yet need a dedicated advisory relationship. When you're ready for high-touch, you graduate to Elite.
In Writing
What RTW Advisors commits to.
These aren't marketing claims. They're in your engagement letter.
Books coded through yesterday, every day.
The daily coding cycle processes every active client each evening. Your ledger is never more than one business day behind under normal operation.
Monthly financials delivered by the 5th business day after month-end. Every month.
P&L, Balance Sheet, Cash Flow Statement, AR Aging, and AP Aging — in your TaxDome portal by the 5th business day after month-end. If we miss that date for any reason within our control, you do not pay for that month. This guarantee is in your engagement letter, not in the marketing.
Tier-based response windows, tracked and in writing.
- CFO Advisory: 24 business hours
- Bookkeeping Pro: 48 business hours
- Bookkeeping Starter: 72 business hours
Business hours are 6 AM to 10 PM ET. Messages received after hours are addressed at the next business-day open within your tier window.
Tax return draft in 5 business days of a complete document package.
Intake acknowledged within 24 hours of document receipt. Signature and e-file completed within 2 business days of client approval. RTW does not commit to this window when source documents are incomplete at intake.
New client to steady-state service in 14 days from signed engagement letter.
QBO access and bank feeds connected by Day 7. First full daily coding cycle by Days 7–14.
Proactive delay notice before the original due date.
If a monthly close will be delayed for any reason within RTW's control, you receive a notice with the stated reason and a revised delivery date before the original due date passes — not after.
Estimated tax payment amounts in every quarterly package.
Every quarterly package includes a specific recommended payment amount and due date for the next installment, plus a safe harbor calculation for clients with prior-year tax liability. This is a standard deliverable for all tiers, not an add-on.
CPA sign-off on every deliverable before it reaches your portal.
Automated systems prepare. Askia Roberts, CPA reviews and clears. Nothing reaches your portal without that sign-off.
Complete portal audit trail.
Every document upload, report delivery, and communication thread is timestamped in TaxDome. You always know what was delivered and when.
PHI-safe by architecture.
Patient identifiers and protected health information are excluded from all bookkeeping memos, report fields, and communication channels under RTW's documented PHI exclusion policy — built specifically for healthcare practice clients.
What RTW does not guarantee
Real-time account balances (daily summary after each evening cycle, not a live feed). Tax return turnaround when source documents are incomplete at intake. Zero human-review transactions — large items, owner draws, and intercompany entries always route to human review by design, not by exception. Payroll processing, AP management, AR management, or sales-tax filing (outside current scope). Responses outside 6 AM–10 PM ET business hours.
Frequently Asked
Questions worth asking.
How is this different from the Elite engagement at rtwadvisors.com?
Same firm. Same expertise. Different delivery model. Elite is high-touch, custom, capacity-bound to ~20 active clients with live access to Askia. RTW.ai is productized: standardized analysis, video-delivered insight, async-first communication. You get the same underlying methodology, packaged for businesses that don't yet need the full Elite engagement.
Is tax preparation included in my subscription?
No, and that's intentional. Tax prep is priced separately as an add-on because (1) it's an annual deliverable that doesn't fit cleanly into a monthly fee, and (2) keeping it separate lets us price it honestly for the work it actually requires. Subscribers receive a 15% rate on tax prep because your books are already integrated — the work is genuinely reduced. Full breakdown on the pricing page.
Is there a real CPA involved?
Yes. Askia Roberts, CPA (GA), oversees the methodology, the templates, and the analysis. The work is structured so that what gets delivered reflects his expertise without requiring his individual time on every review. That's the unlock that makes the price possible.
What does "video-delivered insight" actually mean?
Quarterly we record a 5–8 minute walkthrough of your numbers — what changed, what to watch, what to act on. You watch on your schedule. No calendar coordination. Follow-up questions go through Client Center messaging.
What does the CFO Advisory tier include?
Everything in Bookkeeping Pro plus monthly strategy sessions, scenario modeling with a rolling forecast, monthly advisory, integrated tax planning, and a quarterly board seat — Askia joins your partner or owner meeting as your financial voice (Q2 and Q4). The system handles all the analysis and prep; the human shows up for the judgment moments.
Can I upgrade to Elite later?
Yes. As your business grows past $3M and needs more bespoke advisory, the natural path is to graduate to RTW Elite. Your books, history, and tax records carry over — no rebuild required.
How long is the engagement?
Month-to-month, billed in advance. Cancel any time with 30 days notice. We're betting you stay because the work is good — not because of a contract.
Free Tax Guides
The tax framework for your industry. Written by a CPA.
No paywalls, no lead forms. The complete picture — entity structure, salary optimization, retirement accounts, quarterly taxes, and year-end planning — for each of our three verticals.
Physician Practice Owner Tax Guide
S-corp structure, salary optimization, retirement accounts, QBI deduction, distributions, and year-end planning for physician practice owners.
Read the guide → Professional ServicesProfessional Services Firm Tax Guide
Entity structure, S-corp election, SSTB analysis, retirement accounts, QBI deduction, and cash flow for consultants and fractional executives.
Read the guide → TradesContractor & Trades Business Tax Guide
Vehicle deductions, S-corp election, QBI for construction, retirement accounts, retainage cash flow, and year-end planning for contractor businesses.
Read the guide →Free Tool — Healthcare S-Corps
Is your physician S-corp salary costing you money?
Most physician owners set their W-2 salary once and never revisit it. Too low triggers IRS scrutiny. Too high means unnecessary payroll taxes. Get your recommended range — based on MGMA benchmarks for your specialty — in 90 seconds. Free from a licensed CPA.
- → Recommended W-2 salary range for your specialty
- → Estimated annual FICA savings vs. your current setup
- → IRS audit risk flag at your current compensation level
Results emailed instantly. No sales call. No obligation. CPA #CPA038784.
Typical FICA savings
$12K
per year at $300K income
Get Started
Ready when you are.
Pick your industry, choose a tier, and sign up. We close your books by the 5th of next month — or you don't pay for the first month.
Need the high-touch Elite engagement instead? Visit rtwadvisors.com.